IntegrationsGmail
Every Gmail attachment,filed the moment it arrives.
The Drive AI connects Gmail to Google Drive and files every attachment as it arrives: it reads the document, names it by what it says, and puts it in the right folder, in Google Drive, another connected drive, or The Drive AI. No more invoices named INV_88213.pdf or contracts named scan.pdf buried in threads. Say once where things go, and bring in older attachments with Historical Sync.
Connecting Gmail comes with the Max plan or any Team plan.
What you can ask
Say where attachments go
Each sentence becomes a workflow that runs on every attachment that arrives after it. Using Gmail and Outlook together? See how to organize email attachments automatically across both.
- File every invoice from Gmail under the vendor, by yearEach invoice is read and filed by the vendor and the year on the page.
- When an invoice is over $5,000, ask Dana before filing itThe workflow reads the total and stops for a person when it crosses the line.
- Save contracts from legal@partner.com under Contracts/ActiveOnly that sender, only contracts, named by the parties.
- Tell #ap in Slack when an invoice has been filedA message with the file and where it went, every time.
- Rename receipts to vendor and totalNames come from what each receipt says.
- Only file attachments from @acme.com with Invoice in the subjectThe workflow watches that sender and subject. The rest of the inbox is left alone.
Workflows
Say it once. It runs on every file that arrives after that.
Describe the job once. Every new file is read and filed where it belongs, wherever it arrives from.
You see every step before it runs, and any run can be replayed.
Files you already have
Can The Drive AI organize the attachments already in my Gmail mailbox?
Two different questions get asked here. Past attachments in Gmail are imported and organized. Files that already live in a cloud drive are a job for a connected drive.
Past attachments in GmailYes, recent history
Import the attachments already in Gmail. The import reaches back 30, 90 or 180 days. They arrive in The Drive AI as they are, skipping anything already imported, and a workflow that watches new files reads, names and files each one.
Your Gmail mailboxLeft exactly as it is
Nothing is moved, renamed, or deleted in Gmail. Files are copied out and organized in The Drive AI, and what everyone sees in Gmail stays as it was.
Files already in a cloud driveConnect the drive
This integration reaches Gmail, not your cloud storage. Connect Google Drive, OneDrive, SharePoint, or Dropbox and the assistant, in the app or the browser extension, reorganizes those files in place. Connected drives come with the Max plan or any Team plan.
See connected drives
Compared with Gmail and Workspace Studio
Google saves attachments to Drive. The Drive AI decides what each one is called and where it goes.
Gmail's Add to Drive saves an attachment when you click it, Gemini in Gmail saves one when you ask, and Workspace Studio flows save attachments from new mail. Here is what each one does, from Google's own documentation.
| What it is for | The Drive AI | Gmail and Workspace Studio |
|---|---|---|
| Every attachment, not one at a time | The Drive AI A workflow saves each new attachment that matches your sentence, with no click. | Gmail and Workspace Studio Add to Drive saves one attachment per click. A Workspace Studio flow saves attachments from each new email. |
| Files named INV_88213.pdf | The Drive AI Names each file by what it says: vendor, date, total, the parties to a contract. | Gmail and Workspace Studio Gemini in Gmail renames a Drive file when you ask it to. |
| The right folder for each file | The Drive AI Picks the folder from the document and the email: the vendor and year on an invoice, the client on a contract. | Gmail and Workspace Studio A flow saves to a folder you pick, or one an earlier step supplies. Gemini steps can read the email to branch. |
| Setting it up | The Drive AI Describe the job in plain English. The workflow names each file by its content and picks its folder from the document, and you review every step before it runs. | Gmail and Workspace Studio Describe a flow to Gemini, or build it from a starter and steps, in Workspace Studio on Google Workspace Business, Enterprise and Education plans. |
| Where files can go | The Drive AI Google Drive, OneDrive, SharePoint, Dropbox, or The Drive AI. | Gmail and Workspace Studio Google Drive only. |
If you only need a few attachments in Drive, Add to Drive is enough. If every attachment from one sender should land in one Drive folder and your Google Workspace plan includes Workspace Studio, a flow does that at no extra cost. The Drive AI is for the rest: naming files by what they say, choosing the folder from the document, and drives other than Google Drive.
Checked against the vendor's documentation on : Gmail Help: attachments, Gmail Help: Gemini in Gmail, Workspace Studio Help: starters and steps, Workspace Studio Help: access
How it works
Connect it. Say where. It files.
Connect Gmail
Sign in with Google. Nothing is saved until a workflow saves it, and the connection cannot send, change, or delete your email.
Say where things go
One sentence per job. The workflow is built from it, and you see every step before it runs.
It runs on every attachment
Each one is read and filed where it belongs. When it is unsure, it asks a person, and any run can be replayed.
FAQ
Questions answered
Can AI save and organize my Gmail attachments?
Yes. The Drive AI reads each Gmail attachment as it arrives, names it by what it says, and files it into the right folder in Google Drive, OneDrive, SharePoint, Dropbox or The Drive AI. Google's own tools save attachments too: Gemini in Gmail when you ask, and Workspace Studio flows from new mail. Connecting Gmail comes with the Max plan or any Team plan.
Does Gmail have a Google Drive integration?
Yes. Each attachment in Gmail has an Add to Drive button that copies it to Google Drive, and on Google Workspace Business, Enterprise and Education plans a Workspace Studio flow can save attachments from new mail to a Drive folder. The Drive AI adds the reading: it names each file and picks its folder from what the document says.
How is The Drive AI different from Gmail's Add to Drive and Workspace Studio?
Add to Drive saves one attachment per click. A Workspace Studio flow, built from steps or described to Gemini, saves attachments from new mail to a Google Drive folder. The Drive AI names every file by what it says, picks the folder from the document itself, and files into OneDrive, SharePoint, Dropbox or The Drive AI as well as Google Drive. When it is unsure, it asks a person.
Can The Drive AI save my Gmail attachments to Google Drive?
Yes. Connect Gmail and Google Drive, then tell the assistant where things go, such as “when an invoice arrives from @acme.com, save it to Google Drive under Acme/Invoices”. It builds a workflow that starts with Email Attachment, saves a copy to Google Drive first, then reads, names and files each attachment. You review the draft before it runs.
Does The Drive AI read my Gmail?
Yes, to find attachments: Google's sign-in asks you to let The Drive AI read your email and attachments. Each attachment arrives with its sender, subject and email text, so a line like “attached is the signed lease for unit 4B” helps pick the folder. That text is information about the file, never instructions. The Drive AI cannot send, change or delete email, or sort your inbox.
Where does The Drive AI save Gmail attachments?
An attachment has no home until the workflow gives it one, so the workflow saves a copy into The Drive AI or a connected drive, in the folder your instructions name. Your inbox is left exactly as it was.
How far back does the Gmail import go?
Historical Sync offers the last 30, 90 or 180 days, and Include sent emails adds the attachments you sent. Images, calendar invitations, attachments from blocked senders, files with malware and anything already imported are skipped. It runs in the background, one import per account at a time, and the panel shows how many files came in.
How do I find old attachments I received in Gmail?
Bring them into your workspace with Historical Sync, then ask the assistant. It finds a file by what the document says, not only by its name, so “the Acme contract from March” turns up even when the sender called it scan.pdf. Nothing in Gmail is moved, so its own search works as before.
Can I connect more than one Gmail account to The Drive AI?
On a personal workspace on the Max plan, one Gmail account. On a team workspace, as many as your team needs, and each person joins a workflow with their own inbox.
Which plan connects Gmail to The Drive AI?
Connecting Gmail comes with the Max plan or any Team plan. Free and Premium do not connect email.
Can I try The Drive AI before paying?
Yes. The Team plan starts with a 7-day free trial, and connecting Gmail is included.
Is my Gmail data secure with The Drive AI?
You sign in with Google, so your password is never shared. The Drive AI reads mail and cannot send, change or delete it. Files are encrypted in transit and at rest and never used to train AI models, and you can revoke access from your Google account at any time.
What happens if I disconnect Gmail from The Drive AI?
Everything already filed stays where it is. Only new attachments stop arriving, and you can reconnect at any time.
Never file a Gmail attachment by hand again.
Connect Gmail and say where things go.