IntegrationsOutlook
Outlook attachments,filed where your team can find them.
The Drive AI reads every attachment that arrives in Outlook, names it by what it says, and files it in the right folder in OneDrive, SharePoint or The Drive AI. The signed agreement stops hiding in a reply chain as Agreement (2).pdf. Say once where things go, and every attachment after that follows it.
Connecting Outlook comes with the Max plan or any Team plan.
What you can ask
Say where attachments go
Each sentence becomes a workflow that runs on every attachment that arrives after it. Using Gmail and Outlook together? See how to organize email attachments automatically across both.
- Save contracts from legal@partner.com to Contracts/ActiveOnly that sender, only contracts. Everything else stays in the mailbox.
- File every invoice under the vendor, by yearEach invoice is read and filed by the vendor and the year on the page.
- Check contracts are signed before filing themSigned ones are filed; the rest wait for a person to decide.
- Email legal-ops when a contract that auto-renews arrivesThe message says which contract, and when it renews.
- Rename statements to bank, account, and monthNames come from what each statement says.
- File each lease under the unit the email mentionsA line like “the signed lease for unit 4B” tells it which folder.
Files you already have
Can The Drive AI organize the attachments already in my Outlook mailbox?
Two different questions get asked here. Past attachments in Outlook are imported and organized. Files that already live in a cloud drive are a job for a connected drive.
Past attachments in OutlookYes, recent history
Import the attachments already in Outlook. The import reaches back 30, 90 or 180 days, or up to a year in Outlook. They arrive in The Drive AI as they are, skipping anything already imported, and a workflow that watches new files reads, names and files each one.
Your Outlook mailboxLeft exactly as it is
Nothing is moved, renamed, or deleted in Outlook. Files are copied out and organized in The Drive AI, and what everyone sees in Outlook stays as it was.
Files already in a cloud driveConnect the drive
This integration reaches Outlook, not your cloud storage. Connect Google Drive, OneDrive, SharePoint, or Dropbox and the assistant, in the app or the browser extension, reorganizes those files in place. Connected drives come with the Max plan or any Team plan.
See connected drives
Compared with Outlook and Power Automate
Outlook saves the attachments you pick. The Drive AI files each one by what it says.
Microsoft offers Save to OneDrive, inbox rules, Power Automate flows and Copilot in Outlook. Here is what each does with an attachment, from Microsoft's own documentation.
| What it is for | The Drive AI | Outlook and Power Automate |
|---|---|---|
| Saving every attachment, not just the ones you click | The Drive AI One sentence becomes a workflow that runs on every attachment that arrives. | Outlook and Power Automate Save to OneDrive works one attachment at a time. Inbox rules move or forward the message; a Power Automate flow you build saves the file. |
| Choosing the folder | The Drive AI Picks the folder from what the document says: vendor, client, unit, year. | Outlook and Power Automate A flow saves to the folder path you set, filtered by sender, subject or mail folder. |
| File names | The Drive AI Names each file from its contents, such as bank, account and month. | Outlook and Power Automate The flow in Microsoft's guide keeps the attachment's own name. |
| Knowing what the file is | The Drive AI Reads it, checks a contract is signed before filing, and asks a person when unsure. | Outlook and Power Automate Copilot in Outlook summarizes a PDF, Word or PowerPoint attachment when you ask it to. |
| Attachments already in the mailbox | The Drive AI Historical Sync brings in up to a year of past attachments, and a workflow files them. | Outlook and Power Automate Saved by hand, message by message. A flow runs when a new email arrives. |
If every attachment from one sender or mail folder can go into one folder under its own name, a Power Automate flow does that, and Save to OneDrive covers the occasional file. The Drive AI is for the rest: choosing the folder and the name from what each document says, checking it before it is filed, and filing the attachments already in your mailbox.
Checked against the vendor's documentation on : Microsoft Support: attachments in Outlook, Microsoft Support: rules in Outlook, Microsoft Learn: Power Automate email triggers, Microsoft Learn: save attachments to SharePoint, Microsoft Support: Copilot in Outlook
How it works
Connect it. Say where. It files.
Connect Outlook
Sign in with Microsoft 365 or Outlook.com. Nothing is saved until a workflow saves it, and your mailbox is left as it is.
Say where things go
One sentence per job. The workflow is built from it, and you see every step before it runs.
It runs on every attachment
Each one is read and filed where it belongs. When it is unsure, it asks a person, and any run can be replayed.
FAQ
Questions answered
Can AI save Outlook attachments to a folder?
Yes. The Drive AI connects to Outlook and saves each new attachment to a folder in OneDrive, SharePoint or The Drive AI, choosing the folder and the file name from what the document says. You describe the filing in one sentence and see the workflow before it runs. Outlook's own Save to OneDrive saves one attachment at a time. Connecting Outlook comes with the Max plan or any Team plan.
How is The Drive AI different from Outlook rules or Power Automate?
Outlook rules act on the message: they move or forward it. A Power Automate flow can save attachments to a folder path you set, under their own names, filtered by sender, subject or mail folder. The Drive AI reads each attachment, picks the folder and the name from what it says, and asks a person when it is unsure.
How does The Drive AI file Outlook attachments into OneDrive or SharePoint?
Connect Outlook and OneDrive or SharePoint, then tell the assistant where things go, such as “save signed contracts from Outlook to the Contracts library in SharePoint”. It builds a workflow that starts with Email Attachment, saves a copy to that drive first, then reads, names and files each attachment. It asks which SharePoint site when you do not name one.
Which Outlook accounts work with The Drive AI?
Mailboxes hosted by Microsoft: Microsoft 365 work and school accounts, personal Outlook.com, Hotmail.com and Live.com addresses, and custom domains that use Microsoft email hosting. Other addresses show Email Not Supported. Connect a Gmail address through Gmail instead.
Does The Drive AI read my Outlook emails?
The Drive AI asks Microsoft only to read mail in your own mailbox, not to send or change it. Each attachment arrives with its sender, subject and email text, which help decide where the file goes. That text is treated as information about the file, never as instructions. The Drive AI does not reply to, move, sort or delete messages, so your mailbox stays as it was.
Where does The Drive AI save Outlook attachments?
An attachment has no home until the workflow gives it one, so it saves a copy into The Drive AI or a connected drive such as SharePoint or OneDrive, in the folder your instructions name. Your mailbox is left exactly as it was.
Does my Microsoft 365 administrator need to approve The Drive AI?
Many organizations require it. If yours does, the sign-in window shows Outlook Integration Failed and says an administrator has to approve The Drive AI. Once they approve it, connect again. If the message mentions Conditional Access, they also need to allow The Drive AI under your organization’s sign-in policies.
Can each person on a team connect their own Outlook mailbox to The Drive AI?
Yes. An admin sets a workflow up once, and each member is asked to join it with their own mailbox. Nothing runs through an account until its owner says yes.
What happens if I disconnect Outlook from The Drive AI?
Everything already filed stays where it is. Only new attachments stop arriving, and you can reconnect at any time.
Which plan connects Outlook to The Drive AI?
Connecting Outlook comes with the Max plan or any Team plan. Files you upload to The Drive AI can be organized on every plan, free included.
Is my Outlook data secure with The Drive AI?
You sign in with Microsoft, so your password is never shared. Attachments are encrypted in transit and at rest and never used to train AI models, and you can revoke access from your Microsoft account at any time.
Can I try The Drive AI before paying?
Yes. The Team plan starts with a 7-day free trial, and connecting Outlook is included.
Never file an Outlook attachment by hand again.
Connect Outlook, and say where things go.